Request for Proposal (RFP)

Interior Renovation | Medford, WI | August 2025

Client: James & Katie Stokes
Location: W4954 County Rd O, Medford, Wisconsin
Project: Full-scope main living space remodel (kitchen, dining, fireplace, and loft railing)
Inspiration: Shea McGee / Studio McGee
Timeline Goal: 9-17-2025 Completion

Project Scope

1. Kitchen

• Cabinet Color: Royal Orchard by Behr

• Finish: Satin, Enamel, or Urethane Alkyd for durability

• Hardware: Gold Lontan

• Countertops: Formica 180fx

  Recommended Pattern: Calacatta Marble
  Finish: SatinTouch® or Etchings® Matte
  Color Code: 3460 or 3461

• Backsplash: White handmade-look subway tile (3x6 or 4x4), matte glaze, stacked or staggered pattern

• New Light

Fireplace Finish Request (RFP Section)

Scope:
We are seeking a contractor to create a clean, modern fireplace finish using an affordable and fire-safe base such as concrete or cement board. The design goal is to emulate a Studio McGee–style fireplace with a soft, natural finish—preferably a limestone-washed concrete surface that brings a subtle plastered texture with tonal movement.

Preferred Materials & Finish:

• Substrate: Cement board or smooth poured concrete (must be non-combustible and fireplace-safe)

• Topcoat: Thin limestone wash or lime-based plaster applied over concrete for a soft, matte effect

• Color tone: Light warm-white, off-white, or natural limestone hue (open to tinting options)

• Sheen: Matte finish (no gloss)

• Texture: Lightly hand-troweled or brushed for subtle variation (not polished or heavily textured)

• Sealer (if required): Breathable, heat-rated matte sealant

Design Notes:

• Finish should extend full height to vaulted ceiling

• Edges and corners should be clean and modern (no heavy trim or molding)

• Must withstand heat exposure from gas fireplace

• Optional: floating white oak mantel install (6–8" thick, slab-style)

Budget Sensitivity:
Cost-effective execution is a priority. Please quote both:

• Option A: Site-applied DIY-style Ardex or cement plaster with limestone wash

• Option B: Professional application of lime-based plaster or limestone-finish stucco
  Please include itemized material and labor estimates.

• Mantel: Natural white oak (clear finish) – 6"–8" thick floating beam

• Paint Color (surround walls): Sherwin-Williams Elder White (SW 7014) – already used by client

  
  
  

3. Dining Area

• Wall Paint: Elder White (SW 7014)

• Window Trim (if updated): Natural or whitewashed white oak

• Chandelier: Brass or antique gold 6-arm candelabra-style (restoration or McGee-style)

• Rug: Persian-inspired muted vintage-style rug in ivory/terracotta tones

• Accent Color Inspiration: Sherwin-Williams Accessible Beige (SW 7036) or Natural Linen (SW 9109)

4. Loft Railing

• Option A: Vertical white oak pickets, squared posts (Shea McGee classic cottage)

• Option B: Slim matte black metal balusters (industrial-modern)

• Top Rail: White oak handrail or minimalist metal

RFP Request

Please provide quotes based on the materials listed above or comparable alternatives that match the design intent. All bids should include:

• Estimated lead times for material acquisition

• Labor and installation costs (if applicable)

• Availability of finish samples (e.g., countertop, tile, railing)

• Any local delivery or fabrication fees

We welcome suggestions for cost-effective substitutions, but all design changes must be pre-approved to ensure visual and performance alignment with the project goals.

We are seeking:

• Detailed quote with material and labor breakdown

• Timeline from contract to completion

• Flexibility on cabinet painting (on-site vs. factory finished)

• Options for railing styles and cost differences

Kitchen Cabinet Project – Exact Purchase List & Instructions

Timeline:

• We leave September 1 and return September 17.

• All items must be ordered, delivered, and ready for installation/painting before or during that time frame.

1. Paint – Cabinets

• Brand: BEHR

• Color: Royal Orchard (PPU11-01)

• Finish: Satin Enamel (cabinet grade)

• Type: BEHR Urethane Alkyd Satin Enamel – Interior/Exterior

• Quantity: 3 gallons

• Purchase From: Home Depot

• Link: https://www.behr.com/consumer/ColorDetailView/PPU11-01

• Notes: For spraying or rolling all upper, lower, and island cabinets.

2. Primer – Cabinets

• Brand: Zinsser

• Type: BIN Shellac-Based Primer (white)

• Quantity: 1 gallon

• Purchase From: Home Depot or Menards

• Link: https://www.homedepot.com/p/Zinsser-B-I-N-1-gal-White-Shellac-Based-Primer-Sealer-and-Stain-Blocker-00901/100398391

3. Hardware – Handles & Knobs

All from Amazon – LONTAN Brushed Brass (Gold) Series

• Upper Cabinet Knobs:

  • Qty: 4

  • Link: https://www.amazon.com/dp/B0DCZCQG13?th=1 (Round knobs – brushed brass)

• Drawer/Small Door Pulls:

  • Size: 5 inch (Center-to-Center)

  • Qty: 14

  • Link: https://www.amazon.com/dp/B0DCZCQG13?th=1 (Straight pulls – brushed brass)

• Tall Pantry Pulls:

  • Size: 8 inch (Center-to-Center)

  • Qty: 6

  • Link: https://www.amazon.com/dp/B0DCZCQG13?th=1 (Large pulls – brushed brass)

4.Action Plan: Painted Countertops – Calacatta Marble Look

Client: James & Katie Stokes
Project Manager: Chad Kloth
Timeline: Complete between Sept 1–17, 2025

1. Materials to Purchase

Main Kit:

• Rust-Oleum Specialty Countertop Transformations Kit – White Marble Finish

  • Qty: 2 kits (covers up to 50 sq ft total)

  • Where: Home Depot or Amazon

  • Price Range: $90–$120 each

Additional Supplies:

• Painter’s tape (1–2 rolls)

• 220-grit sandpaper

• Microfiber cloths

• Disposable gloves (box of 20+)

• Plastic drop cloths for floor & cabinets

• Foam rollers + extra roller covers (4")

• Small artist brushes for veining details

• Rust-Oleum Crystal Clear Countertop Sealer or Polycrylic (Matte finish preferred) – 1–2 quarts

2. Prep Work (Day 1)

1. Remove all countertop items & cover backsplash and appliances with plastic sheeting.

2. Lightly sand counters with 220-grit sandpaper.

3. Vacuum dust and wipe surfaces with a damp microfiber cloth.

4. Tape along backsplash edges, sink perimeter, and any areas to remain untouched.

3. Basecoat Application (Day 2)

1. Mix Rust-Oleum kit basecoat per instructions.

2. Use foam roller for smooth, even coverage.

3. Allow to dry 4–6 hours before second coat (if needed).

4. Veining Application (Day 3)

1. Use included veining tools or small artist brush to add gray/gold marble lines.

2. Follow natural stone inspiration photos—veins should flow diagonally, not rigid lines.

3. Feather with a dry brush or sponge for softer transitions.

5. Sealing (Day 4)

1. After veining dries overnight, apply 2–3 coats of clear matte sealer.

2. Allow 4–6 hours between coats.

3. Final cure time: 7 days before heavy use.

6. Timeline Overview

• Day 1: Prep & Sand

• Day 2: Basecoat

• Day 3: Veining

• Day 4: Sealing

• Day 5–11: Curing period (light use only)

7. Budget Estimate

ItemQtyEst. Unit CostTotalRust-Oleum White Marble Kit2$110$220Clear Matte Sealer (quart)2$25$50Prep & Tools (sandpaper, tape, etc)1$40$40Total Estimated Cost$3105. Backsplash Tile

• Brand: Bedrosians Cloe

• Size: 4x4 inch

• Color: White

• Finish: Glossy

• Quantity: ~45 sq ft (verify measurements before ordering)

• Grout: Mapei Ultracolor Plus FA – Warm Gray

• Purchase From: Floor & Decor or Bedrosians

• Tile Link: https://www.bedrosians.com/en/product/detail/cloe-white-4x4

• Grout Link: https://www.flooranddecor.com/mapai-grout/

6. Supplies

• Painter’s Tape – 2 rolls (FrogTape Green – 1.41”)

• Drop Cloths – 3 (plastic or canvas)

• Sanding Pads – 220 grit (pack of 10)

• Degreaser – Krud Kutter (1 quart)

• Caulk – 2 tubes, paintable white

• 2–3 High-Quality Paint Brushes (angled sash for trim)

• Foam Rollers (for cabinet finish) – 6 pack

• HVLP Paint Sprayer (if spraying) – rental from Home Depot or Menards

Instructions to Chad Kloth

1. Order all items above immediately so they arrive before Sept 1.

2. Prep Work (Aug 25–31):

   • Remove all cabinet doors, drawers, and hardware.

   • Clean with degreaser, rinse, and let dry.

   • Lightly sand all surfaces with 220 grit.

   • Mask off walls, floors, appliances, and any surfaces not being painted.

3. Prime (Sept 2–3):

   • Apply 1 coat Zinsser BIN Shellac Primer. Let dry fully and sand lightly.

4. Paint (Sept 4–6):

   • Apply 2 coats BEHR Royal Orchard satin enamel.

   • Allow 24 hrs between coats.

5. Hardware Install (Sept 10–12):

   • Drill new holes where needed, install knobs/pulls per location.

6. Backsplash Install (Sept 13–15):

   • Install Bedrosians Cloe 4x4 white tile.

   • Grout with Warm Gray.

7. Final Install & Clean-Up (Sept 16):

   • Reattach all doors/drawers.

   • Clean surfaces.

   • Remove masking.